October 6, 2020
TO: UCPath Transactional Users
FR: UCPath Center
RE: UCPath Update: Business Process Change for Concurrent Hires
Effective October 1, 2020, the concurrent hire template transaction process changed:
Instead of initiating a case to obtain missing information on a concurrent hire transaction, the UCPath Center (UCPC) will cancel the transaction and return it for review, correction, and re-submission when the template includes one of these errors:
- FLSA misalignment
- Pay frequency misalignment
- Missing MLA form
- Missing dual employment form
This change allows UCPath to focus resources on completing template transactions and resolving cases.
Please note: To avoid delays for the UCPC to fulfill Hire Templates, it is crucial that transactors include all required data points and attachments in the initial transaction. Canceled transactions can be cloned to reduce the data entry required to resubmit the transaction, however, the new transaction’s target date to be fulfilled by UCPC is based on the date the new transaction received final campus approvals.
Training Resources:
The following training materials reflected these changes on September 30, 2020.
- Initiate Concurrent Hire Template Transaction (Acad)
- Initiate Concurrent Hire Template Transaction (Staff)
- Initiate Full Hire Template Transaction (Acad)
- Initiate Full Hire Template Transaction (Staff)
- Initiate Full Hire Contract Pay Template Transaction (Acad
- Initiate Rehire Template Transaction (Acad)
- Initiate Rehire Template Transaction (Staff)
- Process Prepare for Hire - External New
- Process Prepare for Hire - External Previous Employee
If you have questions, contact one of the following offices:
- UCSB Human Resources at ucsb.service-now.com/hr
- UCSB Academic Personnel at AP-Path@ucsb.edu or (805) 893-5429
- UCSB Payroll Office at bfshelp.ucsb.edu or (805) 893-3792