03/12/2024

 

TO: UCSB UCPath Transactors, Approvers, & Inquirers 

FR: UCPath Center

RE: UCPath Notice: Job Record End Date Monitoring
 

 

There are more than 13,400 employee records and 400 contingent worker records with an "Expected Job End Date" of March 31, 2024, throughout the UC system. 

 

Upon reaching the "Expected Job End Date," UCPath will terminate employees with expired jobs for which the "End Job Automatically" box is selected.

 

To avoid unintended impacts such as termination, pay discrepancies, termination of benefits, system access interruptions or overpayments, please complete the following action items:

  • Run the Jobs with Approaching End Dates (R-103) report and the Escalation/Reminder of Approaching Job End Dates (R-384) reports
  • Review job records with upcoming end dates scheduled to auto-terminate and determine the required action. The table below provides guidance.

 

March 31, 2024,
Job End Date is Valid? 

End Job Automatically Box checked? 

Action  

Yes 

Yes 

No action needed– Job will auto-terminate, as planned 

Yes 

No 

Action required– Submit termination 

No 

Yes 

Action required– Submit appropriate transaction 

No 

No 

Action required– Submit appropriate transaction 

 

Action Required 

 

After determining the required action, initiate the appropriate transaction to update employee records, as needed:

 

  • Submit PayPath Transaction
    • Place on a short work break
    • Extend or re-appoint
    • Check the "End Job Automatically" box to automatically terminate on the job end date
  • Submit HR Template
    • Transfer to another position
    • Terminate/Complete

 

Please review the training resources below for additional guidance.

 

Impact:

  • Once job records are automatically terminated, it is necessary to submit a rehire/reinstatement transaction to reinstate an employee to active status
  • A rehire/reinstatement transaction does NOT automatically reinstate benefits 
  • It may take up to five business days to reinstate benefits 
  • Please follow the escalations process for urgent issues that affect employee benefits
     

Training Resources:

 

 

 

If you have a question about this information or for any other services, please visit UCPath and click on “Ask UCPath” to submit an inquiry or call (855) 982-7284 to speak with an associate M-F between 8 a.m.–5 p.m.

 

If you have IT-related questions, please contact the Enterprise Operations Center (EOC) at eoc2@ucop.edu or (510) 987-0363

 

If you have other questions, contact one of the following offices: