06/13/2023

TO: UCSB UCPath Transactional Users

FR: UCPath Project Team

RE: Final Reminder: Prepping for UCPath Downtime
 

Hello UCSB UCPath Transactors, 

As previously communicated, UCPath is implementing a June Release that includes several upgrades and enhancements to the system, including deploying Lived Name functionality for UCPath Users. Please plan for this downtime and complete necessary UCPath activities prior to the outage.

This is your final reminder that UCPath will be unavailable during the following times:
 

Start Time 

End Time 

Friday, June 16 - 3:00 p.m. 

Monday, June 19 - 9:00 p.m. (Holiday)

*Please note that this is a Holiday Weekend


Prepping for Downtime: 

  • Coordinate between transactors and approvers.
  • Review department processes and tasks that take place in June that may be impacted by deadlines and downtime such as fiscal close, short work break, hires, terminations and retirements. 
  • It is recommended to complete the approval of all AWE transactions before the downtime.  
  • Submit all requests/transactions by the deadlines communicated by Payroll,  Timekeeping, Human Resources, and Academic Personnel. 
  • Approve transactions before 3pm Friday, June 16. 
    • Academic non-students require second level approval. Please provide department approval by 12:00pm to allow AP time to approve before the final deadline.
  • Utilize the Work List to identify pending transactions.


Important Dates
 

  • Payroll Processing Before Downtime
    • Biweekly (230610B2X)
      • Transaction deadline was Thursday, June 8th 3:00pm
      • Kronos Sign Off deadline is Tuesday, June 13th 11:00am
    • Monthly (230630M0X)
      • Transaction deadline is Friday, June 16th 3:00pm
  • Payroll Processing After Downtime
    • Monthly (230630M0X)
      • Kronos Sign Off deadline is Wednesday June 21st 11am

 

For any additional information regarding the upgrade, please visit the UCSB UCPath Website - Technology Insider page. 


Thank you for your consideration and coordination.
 


Questions?
Please email Allison Inglett, UCPath Service Delivery Manager at ainglett@ucsb.edu or Whitney Hamlin, UCPath Organizational Manager at whitneyhamlin@ucsb.edu for questions or feedback.